Connecting your HRIS (Human Resources Information System) to Tava makes it easy to keep your employee roster up to date. Once your integration is live, Tava will securely sync employee data directly from your HRIS on a recurring basis, ensuring that eligibility, new hires, and terminations stay current without manual uploads.
What the HRIS Integration Does
Your HRIS integration securely shares key employee data with Tava, including:
- First and last name
- Work email address
- Employment status (active/inactive)
- Start and termination dates
- Optional fields like department or job title
This information allows Tava to:
- Instantly activate new employees for care access
- Remove employees who are no longer eligible
- Generate accurate utilization and engagement reporting
Note: Only the minimum required employee information is synced. No sensitive health or session data is ever sent back to your HRIS.
Benefits of Integrating Your HRIS
- No manual uploads: employee data stays current automatically.
- Fewer errors: eliminates the risk of outdated or missing employee records.
- Faster onboarding: new hires get Tava access right away.
- Better reporting: optional fields (like department or location) help Tava deliver more detailed insights.
Supported HRIS Platforms
Tava integrates with most major HRIS systems, including (but not limited to):
- Workday
- UKG / Kronos
- ADP
- Paylocity
- BambooHR
- Gusto
- Rippling
- Namely
If your HRIS isn’t listed, your Tava Customer Success Manager (CSM) can help determine the best setup approach — either via a supported connector or secure SFTP file transfer.
How to Set Up Your HRIS Integration
1. Confirm Your HRIS System
Let your Tava CSM know which HRIS platform your organization uses. They’ll confirm compatibility and next steps.
2. Authorize the Connection
Depending on your HRIS, you’ll either:
- Use your admin credentials to grant Tava secure API access, or
- Generate an API key/token that your CSM will use to connect your system.
You’ll receive detailed, platform-specific instructions once your HRIS type is confirmed.
3. Review Data Mapping
Your Tava CSM will walk through which fields will be synced from your HRIS to Tava (e.g., first name, last name, email, department). This ensures accuracy before the integration goes live.
4. Test and Validate
Once connected, Tava runs a test sync with sample data to verify accuracy. You’ll have the chance to review and confirm that employee records appear as expected.
5. Go Live
After testing, Tava will activate your live sync. Employee roster updates will occur automatically on your agreed cadence. No further manual uploads are required.
Data Security
Tava follows strict security and compliance standards to protect your organization’s data:
- All transfers are encrypted in transit and at rest.
- Only roster-level data (not session or health data) is exchanged.
- Access is limited to authorized Tava systems and personnel.
- Tava complies with SOC 2, HIPAA, and GDPR standards.
Need Help?
Your Tava CSM is here to guide you through setup, testing, and maintenance of your HRIS integration. If your HRIS requires custom setup steps or you experience a sync issue, your CSM can coordinate directly with our technical team to resolve it quickly.
Frequently Asked Questions
- Can we integrate multiple HR systems?
Yes. If your organization uses multiple HR systems (for example, one for contractors and one for employees), Tava can typically support multiple data sources. - Can we include custom fields (like location or department)?
Yes! Including these optional fields helps Tava provide richer reporting insights. Just mention which fields you’d like mapped during setup. - How often will data sync?
Most HRIS integrations update daily or weekly, depending on your system’s capabilities and your preferences. - What if we can’t connect our HRIS?
If your HRIS doesn’t support direct integration, Tava can securely receive your roster via SFTP upload instead (see Sending Your Monthly Tava Roster via SFTP for details).